Privacy Policy

Effective Date: 1/12/2026

This Privacy Policy describes how MBM Advertising LLC (“we,” “us,” or “our”) collects, uses, and protects personal information obtained through this webstore, which is operated for the exclusive use of student members of IEEE.

1. Overview

This webstore is operated by MBM Advertising, an authorized / preferred vendor of IEEE, for the purpose of providing official graduation regalia, including stoles and honor cords, to members of IEEE.

We are committed to safeguarding your privacy and handling personal information responsibly and in accordance with applicable laws and regulations.

2. Information We Collect

We may collect the following information when you use this website or place an order:

Information You Provide

• Full name
• Email address
• Shipping and billing address
• Phone number
• Order details and transaction records

Payment information is processed securely by third-party payment processors. We do not store full credit card numbers or sensitive payment credentials.

Automatically Collected Information

• IP address
• Browser type and device information
• Pages visited and usage data
• Cookies or similar technologies used for site functionality and analytics

3. Use of Information

We use collected information solely for legitimate business purposes, including:

• Processing and fulfilling orders
• Communicating order confirmations, shipping updates, and customer service responses
• Verifying eligibility or membership status when required
• Maintaining records for accounting, audit, and compliance purposes
• Ensuring website functionality and security

We do not use personal information for advertising or sell personal data to third parties.

4. Sharing of Information

Personal information may be shared only as necessary with:

• Service providers (such as payment processors, shipping carriers, and hosting providers)
• IEEE, if required for eligibility verification or reporting under an authorized agreement
• Legal authorities, if required by law, court order, or regulatory obligation

All third parties are required to maintain appropriate confidentiality and security measures.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information. Key highlights include:

• SOC 2 Type II Certified – Independent third-party audits verify security, availability, and confidentiality
• PCI DSS Level 1 Compliant – Highest standard for payment security
• Data Encryption (AES-256 at rest, TLS 1.3 in transit)
• Quarterly Penetration Testing by independent security firms
• DDoS Protection with enterprise-level mitigation
• Role-Based Access Controls with audit logs

While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or electronic storage is completely secure.

6. Data Retention

Personal information is retained only for as long as necessary to:

• Fulfill orders and provide customer support
• Meet accounting, tax, and legal record-keeping requirements

7. Cookies

Cookies are used to:

• Maintain secure user sessions
• Enable essential website functionality
• Collect anonymous usage analytics

You may disable cookies through your browser settings; however, certain features of the site may not function properly if cookies are disabled.

8. Your Rights

If you are a resident of the United States, you have certain rights regarding your personal information under applicable federal and state privacy laws, including the California Consumer Privacy Act (CCPA).

• Request access to personal information collected about you
• Request correction of inaccurate or incomplete information
• Request deletion of personal information, subject to legal requirements
• Know the categories of personal information collected and how it is used
• Opt out of the sale of personal information (note: we do not sell personal information)

Requests may be submitted using the contact form on this website. We may require identity verification as permitted by law.

9. External Links

This website may contain links to third-party websites. We are not responsible for the privacy practices or content of external sites.

10. Children’s Privacy

This website is intended for students and members and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13.

11. Policy Updates

This Privacy Policy may be updated from time to time. Any changes will be posted on this page with an updated effective date.

12. Contact Information

If you have questions regarding this Privacy Policy or how your information is handled, please contact:

MBM Advertising
Email: [email protected]
Phone: 973-728-1500
Address: 1141 Greenwood Lake Tpke, 2nd Floor, Ringwood, NJ 07456